Five signs to determine if your hotel accounting software is outdated
Accounting is one of the most important processes that hotels need to perform on a regular basis on their hotel accounting software. However, this is not an easy task, and there are many problems associated with it. To make matters worse, accounting is often required when employees are overcrowded and have many other tasks that they think are far more important.
Therefore, many hotels have implemented hotel accounting software solutions to help them manage this part of their job more efficiently. However, the problem here is that not all hotel software in use today is effective. In fact, some of them reduce performance and overall results.
In short, not all hotel accounting software is the same. Here’s how to identify if your solution is holding you back.
The system is unstable, and the performance is slow
The most obvious red flag that your hotel accounting software is outdated is sluggish performance. The whole purpose of these solutions is to take advantage of the digital capabilities of computers and utilize their resources to process various accounting operations quickly, without the need for manual operations.
But if your software is too slow to keep track of what you or your employees are typing, you’re better off without it. Also, if your software frequently freezes completely and you can’t keep working until you reboot, it’s very harmful.
Many systems are poorly designed, and similar problems start to appear as soon as they are installed. On the other hand, some simply do not have the capacity to store large amounts of data, and after a while, they start to become unstable.
Employees making manual reports
You may be surprised to learn that many hotels that use hotel accounting software do not use these solutions to create their reports. The reason is that many software designed for hotel needs do not allow users to create reports.
On the other hand, some are really overly complicated to use, and their reporting features are poorly designed. Furthermore, some systems do not even have the ability to track all relevant data. The system should allow you to consolidate data with a few simple clicks. It should also provide a quick overview of financial activity, be it a single hotel or a chain.
This means that the person making the report will not have all the data needed to get accurate results. In most cases, hotels choose to do this aspect of their work manually, but that simply means that their hotel software is unproductive.
Inaccurate inventory levels and cost calculations
Inventory management is one of the most important aspects of accounting. All items in the hotel must be accounted for in order to be replaced and stored in a timely manner.
Thus, the hotel management takes care not to spend more money than it should, and at the same time, provides guests with everything they need for a comfortable stay.
Hotel accounting software is designed to help you optimize cost calculations and keep track of accurate inventory numbers at all times. If this still happens even when you are using the software, then either the solution is not good, or your employees are using it incorrectly.
The system should have a store valuation function that covers the entire hotel chain. In addition, it must provide recipe-based costing to improve the accuracy of food and beverage costs.
Excessive overhead costs
One of the tricky parts of running a hotel is that there are many potential overheads that need to be properly tracked and controlled. If not, they will skyrocket, and it will be challenging to figure out where the money is going.
If you notice that you have high overheads but cannot track the problem (s), your hotel accounting software may not be good enough. A good system will allow you to account for all of your overhead costs and help you reduce your operating costs, not increase them.
Loss of time and information
The right software should simplify the entire accounting process and all associated tasks, thereby reducing wasted time. This should speed up these operations while ensuring operational efficiency.
These benefits can even turn into chaos if your software is unreliable when it shuts down, malfunctions, or has technical issues. You could end up with incorrect or partial information, which could lead to other big problems across your establishment.
On top of that, your employees can spend a lot of time trying to perform an action using the software. If this is the case, your software will need to be replaced.
Wrapping Up
The point of this article is not to say that hotel account software solutions are generally bad. However, some of them are outdated and do not meet current standards. Therefore, you should find a modern, cloud-based solution, such as Aatithya HMS, the only complete cloud hospitality solution, to help you get rid of these problems and further improve your operations.
So, would you like to try the best hotel accounting software for your Hotel? Get schedule a demo with one of our sales representatives and see for yourself how awesome it is.
If you have any queries related to this Hotel Accounting Software, don’t hesitate to get in touch with supportdesk@dataman.in, and we’ll be in touch via email.
